Exhibitor News!

Thanks to our Exhibitors: the Exhibition Hall is SOLD OUT! 
For Details about the Exhibitor Waiting List, contact Chris Brown, cbrown@wocn.org!

MyWOCN "Marriage" with Attendees is in Full Swing!

Click Here to log-in to MyWOCN as an exhibitor

Did you miss the Exhibitor Education Webinar: Increasing Your ROI and ROO?
Recording Now Available!

Hosted By: Shepard Exposition Services, WOCN Society's Official Service Contractor

This webinar focuses on the power of pre-planning, organizing and delivering the proper message to the WOC community through a variety of engagement techniques. Topics to be covered include effective use of space, managing deadlines, developing goals, practicing sales strategies, and other exhibitor best practices.

Click here to listen now!

For more information, contact Chris Brown, cbrown@wocn.org!

Key Deadline Dates Coming Up

May 1, 2015

  • General Liability Certificate of Insurance (COI) due, requirement of All Exhibitors (to Exhibit Management)
  • Booth elevation and scale elevation drawings (diagrams) due for approval (to Exhibit Management) – 20 x 20 booths and larger
  • Promotional Items (Give-A-Ways) Approval form due to Exhibit Management
  • Complimentary Mailing Data File of pre-registered WOC nurses – commitment / order form due today
  • Final day to secure date for E-blast pre-Annual Conference attendee message
  • Exhibitors: send press releases to Exhibit Management to include in Press Kit; deadline5/20/15

May 5, 2015

  • Notify Exhibitors of approved affiliate meetings

May 6, 2015

  • Conference tote bag inserts - Your shipment due to Anro Inc. on or before this date (Donna D'Antonio, Anro, Inc., 931 S. Matlack St., West Chester, PA 19382)

May 8, 2015

  • First day for Official Service Contractor warehouse deliveries without a surcharge
  • Exhibitor appointed contractor notification to Official Service Contractor
  • Hanging sign structures weighing over 250 lbs. per point must have a rigging plot plan approved in advance. Plot Plan due by this date.
  • Subject to availability, this is the last day to secure hotel rooms at negotiated hotel room group discount.  The negotiated hotel room group discount will be based upon hotel room availability. Final names for your hotel room block rooming list are due by 5:00 PM EST to Meeting Services Plus for reservations of five or more hotel rooms.

May 15, 2015

  • Discount price deadline for all Official Service Contractor (Shepard) orders (Economy Booth Package, booth furnishings, carpet (required of all exhibitors), cleaning, labor, hanging signs, signs, shipping labels, material handling)

May 19, 2015

  • Complimentary direct mailing data file sent to exhibitors with pre-approved marketing material
  • Electricity Orders: “advance”, discounted rate applies through this date.
  • Electrical Order diagrams for 20x20 and greater booths due. Send to Elden.

May 22, 2015

  • Last Day for Advance Discount rate for lead retrieval (CDS)

May 27, 2015

  • Last day for warehouse deliveries without a surcharge
  • Discount price deadline for wireless headsets, monitors, computers, printers, special audio and visual equipment (PSAV)

Click Here for more key dates!

For more information, contact Chris Brown,